Digital Document Storage Best Practice with DocStore

by | Sep 9, 2022

Your seed company’s success relies heavily on how you manage your business data and documentation. This setup determines how secure and easily accessible your important business data is, how effectively departments share data internally, and how your business shares information with clients. Our Generation seed management software already streamlines and improves the way you handle business data, but when combined with our digital document storage solution, DocStore, you can also have a better handle on your documentation.





While you may already have database records and excel spreadsheets in digital systems, your company probably still generates a significant amount of paperwork. If it does, you’ll understand how time-consuming and difficult it can be to transfer, photocopy, email, and distribute physical documents between departments or to customers, leaving your company vulnerable to human errors that could negatively impact operations and damage customer relationships.











As your business grows, so does the amount of paperwork you generate. Physically storing all of this documentation will quickly consume a lot of space, increasing your storage costs, your need for stationary, and the difficulty with which you can locate the files you need. Not to mention that paper files are susceptible to damage, and you run the risk of losing important data in the event of a flood or fire!








Why Should You Make the Change to Digital Document Storage?







At Primetics Seed Solutions we understand that in order to succeed, seed businesses need to care for their data as they do their seeds. Our digital document storage solutions, DocStore, was developed to solve problems associated with physical document storage. However, we understand that implementing such a system can be daunting for a business that has relied on physical storage for many years. Despite this, we know that DocStore offers many benefits that make the seemingly scary leap worth it!





Saving Time with Digital Document Storage




Going digital is best practise for every seed company in the current technological era, and the change does not need to be drastic. For you, the change may have already occurred for you. DocStore, however, provides a level of functionality not possible with simple digital storage. For example, thanks to full integration with our Generation Seed Management solution, any documents created in Generation are automatically stored at the time of creation. This reduces the time required to scan or import the documents you create. Better yet, DocStore’s searchable tag data and document version control provide you with faster access than ever to key information and document history, saving you the time and effort otherwise spent searching through the filing cabinets or across shared drives for the documents you need.





Keeping Business Documents Secure




As cyberattacks begin to target business servers more frequently, security must be a top priority when it comes to your documentation. Otherwise, your business may risk losing documentation or being held to ransom over important information. Inadvertently leaving documents around the office could also give unauthorized personnel within your business access to potentially sensitive information. DocStore holds your documentation in a database, immediately improving the security of your documents. You can also restrict access to particular people using DocStore’s flexible and secure control measures. These limitations can be applied to particular documents, ensuring that only the appropriate individuals have access to them.








The demand for, and cost of, storage space will only grow in conjunction with the expansion of your business, as will the effort required to maintain it. For us, it’s a no-brainer. Our digital document storage solution saves you space, time, and money while vastly improving your document security.








Still not convinced about whether or not to implement a digital document storage solution? Consider the following questions:








  • Is it quick, easy, and simple to access paper versions of my key business documents?
  • Could I recover important documents if they were destroyed in an event such as a fire or flood?
  • Is my company’s storage space adequate for the ever-increasing amount of paperwork, and will I need to pay more in the future to expand it?
  • Is the time, effort, space, and stationery required for physical document storage cost and time effective?







If you answered no to any of those questions, it may be time to think about switching to digital document storage. You can visit the DocStore page, here, to find out more or simply fill out the form below to speak to a member of our team. We’d be delighted to answer any questions and discuss how our DocStore solutions can help your business.





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