Digital Document Storage: A Necessity for the New World of Work

The Covid-19 pandemic spun the business world on its head, perhaps breaking many employees free of the 9-5 office cycle. According to new studies people all over the world demand more freedom in how and where they work. A survey by Atlas Cloud revealed that three out of every five employees said they would choose hybrid working (partially in the office, partly from home), and more than a quarter wish to work remotely full time. As the world reopens, businesses must acknowledge shifting work styles by implementing appropriate solutions to accommodate workers outside of the office. Primetics Seed Solutions understands the issues this presents to businesses, but offer solutions, such as DocStore, to make the transition smoother.

DocStore is a digital document storage solution that works in conjunction with our seed business software solutions. The digital document storage system ensures that employees across your seed business, whether working from home or the office, can rapidly retrieve business-critical information while maintaining secure and protected access.

Information You Need At Hand

Your seed business handles an endless amount of paperwork relating to invoices, sales orders, contracts, delivery notes, and warehouse inventory instructions. Offices can quickly become overwhelmed with unorganised documents strewn around, posing challenges in the day-to-day operation of the business. Storing this paperwork physically can not only make it harder for your workers to access the paperwork they require but expose key business documents to potential damage and loss. With DocStore, external documents received by your company can be scanned, stored, and connected to create a comprehensive wealth of information that users can access immediately. Knowledge is power, and when you have all of the information at hand, you have all you need to make sound decisions at crucial times.

Keeping Costs Low and Productivity High

Every year, the average worker uses around 10,000 sheets of paper, which, when combined with an office full of staff, can result in huge volumes of office paperwork. The costs of printing, scanning, and storing this volume of paperwork quickly adds up, with an average annual expenditure of $25,000 for offices of up to just 40 employees. With digital document storage systems, spending on stationary is immediately reduced. DocStore helps you to save money and time by eliminating the need to print and distribute documents, which can now be reviewed, distributed, and authorised digitally, keeping your costs low and your productivity high. Digital document storage also necessitates little effort. Documents generated by your Primetics Seed Solutions systems (e.g., Generation, GenWARE, GenVIEW) are automatically saved at the time of generation, eliminating the need to manually scan or import the documents. The money and effort you used to waste printing, scanning, and searching for documents may now be dedicated to developing an effective workflow and focusing on other business-critical operations.

Less Time Looking and More Time Doing

Things can get a little frantic at work, we start to feel the pressure, and things can become stressful, especially when you can’t find critical documents in that never-ending mound of paper on your desk. The time we spend looking for documents diverts attention from other important business tasks. You should be able to locate the document you require quickly rather than wasting crucial time searching for something you may never find! No business process should hold you down or obstruct your progress toward your objectives. DocStore’s searchable tag data and document version control provides you with quick access to important information and history, saving you time and effort that would otherwise be spent looking through filing cabinets or the mountains of paper on your desk.

Ushering in a Hybrid Future

The money and time saved by using digital document storage are obvious, but the crucial convenience it affords remote employees is priceless. DocStore will aid in the expansion of your seed business and the smooth transition to hybrid working. Remote employees can access the documents they require, ensuring that all of your employees are more connected than ever before with a unified picture of business documentation. You can also be confident that your business sensitive information is safe with flexible and secure control methods for protected and authorised access.

There is no better time than now to review your document management processes and consider how digital document storage can help. Contact us today to learn more or talk to someone about DocStore at primeticsseed@culutratech.com.